Privacy Policy

1. Who We Are

Global Indian Network (“GIN”) is operated by NazranRoth Ltd., a company registered in the United Kingdom. When we say “we,” “us,” or “our” in this policy, that is who we mean.

We run a membership community, media platform, podcast network (G-Audio), events, and newsletter; all under the globalindiannetwork.com umbrella. This policy covers everything we do with your personal information across all of these.

By using any of our services, you agree to this policy. If you do not agree, please stop using our services.

2. What We Collect

What we collect depends on how you interact with us.

When you visit our website

• Your IP address (anonymised where required by law)
• Browser type, device type, and operating system
• Pages you visit, articles you read, podcasts you listen to, and how long you spend
• Cookies and similar tracking data (see Section 9)

When you sign up for our newsletter

• Your email address
• Your name (if you provide it)

When you apply for or hold membership

• Full name, email, phone number, and postal address
• Professional details: job title, company, industry, country of residence
• Country of origin or ancestral origin, languages spoken
• Your photograph (if you upload one)
• Payment and billing information (processed by secure third-party providers — we never see or store your full card number)
• Membership tier, Peer Circle preferences, and event participation history

When you appear on a podcast or submit content

• Your name, biography, photograph, and audio/video recordings
• Any other information you share with us for publication

When you contact us

• Whatever information you include in your message, plus the metadata of the communication (date, time, channel)

From other sources

• Business cards scanned at events (with your knowledge)
• Publicly available professional information (e.g. LinkedIn)
• Data from analytics providers, social media platforms, and payment processors

3. Why We Use Your Information

We only use your information when we have a good reason to.

To run our services

• Deliver the website, podcasts, newsletter, and membership portal
• Process your membership application and manage your account
• Handle payments, issue invoices, and manage subscriptions
• Organise events, delegation trips, and summits

To communicate with you

• Send you things you asked for: account confirmations, password resets, payment receipts
• Send our weekly newsletter and new podcast notifications (you can opt out anytime)
• Respond to your questions and support requests

To improve what we do

• Understand how people use our website and what content resonates
• Personalise your experience based on your interests and reading history
• Conduct audience research and analyse feedback

To keep things safe and legal

• Protect against fraud, abuse, and security threats
• Enforce our terms and membership agreements
• Comply with tax, accounting, and legal obligations
• Establish or defend legal claims if needed

4. Our Legal Grounds

Different privacy laws require us to have specific legal reasons for processing your data. Here is how we satisfy them:

• Your consent: When you subscribe to our newsletter, accept cookies, or opt in to marketing. You can withdraw consent at any time.
• To fulfil a contract: When you become a member, register for an event, or enter into any agreement with us.
• Our legitimate interests: Running and improving our platform, securing our community, marketing to existing contacts, and protecting our rights. We always balance our interests against your privacy.
• Legal obligations: When the law requires us to keep certain records (tax, accounting) or respond to legal processes.

For users in India, we may also process data under the “legitimate uses” provision of the DPDP Act, which allows processing where you voluntarily provide your data and have not indicated objection.

5. Membership

Our membership involves some additional data handling worth calling out specifically.

Member Directory

Your name, professional title, company, country, and photo (if provided) may appear in our Verified Member Directory, visible to other verified members. You can control your visibility in your membership settings. By default, your profile is visible unless you choose to restrict it.

Peer Circles and Sessions

What gets shared in Peer Circle meetings and GIN Sessions is treated as confidential among participants. That said, we cannot control what other members do with information shared in these settings, and we do not accept liability for breaches of confidence by fellow members.

Background Checks

To maintain the integrity of our community, we may verify professional credentials and review publicly available information about applicants. We keep application data, including for declined applications, for up to 24 months for security and record-keeping purposes.

Talent Board

If you opt in to the Diaspora Talent Board, your professional profile becomes accessible to verified employers and mentors within the GIN network. You can opt out anytime through your settings.

6. Who We Share Your Data With

We do not sell your personal data. Full stop.

• Service providers: Companies that help us run things — hosting, email, analytics, payments, and podcast hosting. They only use your data as we instruct and under contract.
• Other members: If you are a member, certain profile information is visible to other members through the Directory, Peer Circles, and Talent Board.
• Partners and sponsors: We may share aggregated, anonymous statistics. We will never share your personal details with partners for their own marketing without asking you first.
• Legal and regulatory: If required by law, court order, or regulatory request, or to protect the safety or rights of GIN, our members, or the public.
• Business transfers: If GIN is acquired, merged, or reorganised, your data may be transferred as part of that transaction, subject to this policy.

7. Where Your Data Goes

We operate across 46+ countries. Your data may be transferred to and processed in countries other than where you live, including the United Kingdom, India, and the United States.

When we move data outside the UK or Europe, we use approved legal safeguards such as Standard Contractual Clauses. For data from India, we follow the DPDP Act’s transfer framework, which currently permits transfers unless the Indian government specifically restricts a destination.

By using our services, you acknowledge that your data may be processed internationally.

8. How Long We Keep Your Data

• Membership data: While your membership is active, plus 7 years after it ends (for tax and legal compliance).
• Payment records: 7 years from the transaction date (required by UK and Indian tax law).
• Newsletter subscribers: Until you unsubscribe, plus 12 months on our opt-out list to prevent accidental re-subscription.
• Website analytics: Up to 26 months.
• Published content: Podcast episodes, articles, and guest profiles are part of our editorial archive and are retained indefinitely.
• Declined membership applications: Up to 24 months.
• Legal matters: As long as the matter is active, plus the relevant limitation period (typically 6 years in the UK).

After the retention period, we securely delete or anonymise your data. Anonymised data is no longer personal data and may be used for research and analytics indefinitely.

9. Cookies

• Essential cookies: Keep the website working. You cannot turn these off.
• Analytics cookies: Help us understand how visitors use the site. We ask for your consent in the UK and Europe.
• Functional cookies: Remember your preferences like language and login status.
• Marketing cookies: Help us measure ad performance. We ask for your consent before setting these.

You can manage your preferences through our cookie banner on your first visit, or anytime via the cookie settings link in the website footer. You can also configure your browser to block cookies, though this may affect how the site works for you.

10. Your Rights

You have rights over your personal data. The exact rights depend on where you live, but generally you can:

• Access your data — ask us what we hold about you
• Correct your data — fix anything that is wrong
• Delete your data — ask us to erase it (subject to legal retention requirements)
• Restrict processing — ask us to limit how we use it
• Port your data — get a copy in a standard format
• Object — tell us to stop processing for marketing or based on legitimate interests
• Withdraw consent — change your mind about something you previously agreed to

For users in India

Under the DPDP Act, you can also nominate someone to exercise your rights on your behalf in the event of your death or incapacity, and lodge complaints with the Data Protection Board of India.

For users in California

You have the right to know what information we collect and how we use it, request deletion, and opt out of any sale or sharing of personal information. We do not sell your data.

How to exercise your rights

Email us at rajan.nazran@globalindiannetwork.com. We will need enough information to verify your identity before we act on your request. We aim to respond within 30 days. If a request is clearly unfounded or excessive, we may charge a reasonable fee, as permitted by law.

Complaints

If you are unhappy with how we handle your data, you can complain to us first and we will do our best to resolve it. You also have the right to complain to your local data protection authority. In the UK, that is the Information Commissioner’s Office (ico.org.uk). In India, that is the Data Protection Board of India.

11. Children

Our services are not aimed at anyone under 18. We do not knowingly collect data from children. If you believe a child has provided us with their information, please contact us and we will delete it promptly.

12. Security

We take reasonable steps to protect your data, including encryption in transit, access controls, regular security reviews, and staff training. If a data breach occurs, we will notify the relevant authorities and affected individuals as required by law, typically within 72 hours.

That said, no system is perfectly secure. We cannot guarantee absolute security and are not liable for breaches caused by factors beyond our reasonable control.

13. Third-Party Links

Our website links to other sites. Once you leave our platform, we are not responsible for their privacy practices. We recommend reading their privacy policies before sharing your information.

14. Automated Decisions

We use some automated processes to personalise content recommendations and detect security threats. These do not make decisions that have legal or similarly significant effects on you. If that ever changes, we will tell you and give you the right to request human review.

15. Changes to This Policy

We may update this policy from time to time. When we make significant changes, we will update the date at the top, post the new version on our website, and notify you by email where appropriate. Continued use of our services after changes means you accept the updated policy.

16. Liability

To the extent the law allows, our total liability in connection with this policy or any data protection matter is limited to the fees you have paid us in the 12 months before the claim, or GBP 100, whichever is greater. We are not liable for indirect losses such as lost profits or reputational damage. This does not affect any rights you have that cannot be limited by law.

17. Governing Law

This policy is governed by the laws of England and Wales. If a dispute arises, we will try to resolve it informally for 30 days before either party takes legal action. The courts of England and Wales have jurisdiction, but this does not prevent you from complaining to your local data protection authority.

18. Contact Us

Questions about this policy or your data? Get in touch.